Simple terms for working with CodelyHub AI.

Overview

Welcome to CodelyHub AI. These Terms and Conditions apply to your use of our website, pages, contact forms, email communication, WhatsApp communication, consultation requests, and service discussions.

CodelyHub AI works as a Digital Growth & Automation Consultant / AI automation agency. We help businesses plan and build automation systems, connected workflows, professional websites, lead systems, CRM automations, WhatsApp automations, AI chatbots, and business process automation systems.

Services Covered

These terms apply to CodelyHub AI services, including but not limited to:

• AI automation and business process automation.
• n8n workflow planning, setup, testing, and integration.
• Lead generation automation and website lead capture systems.
• CRM automation, lead routing, pipeline updates, and follow-up workflows.
• WhatsApp automation and customer communication workflows.
• AI chatbot planning, demo workflows, and connected chatbot systems.
• Professional business websites and website automation integration.

Some projects may require third-party tools, paid subscriptions, API access, hosting, domains, CRM accounts, WhatsApp providers, email services, analytics tools, or other external platforms.

Consultation Requests and Communication

When you submit a form, send an email, contact us on WhatsApp, or request a consultation, you agree to provide accurate and relevant information about your business needs.

• Consultation responses depend on availability and project fit.
• Initial discussions do not automatically create a paid project agreement.
• We may ask follow-up questions before giving a clear recommendation or estimate.
• We may decline work that is harmful, misleading, illegal, spam-related, or outside our service focus.

Project Scope and Deliverables

Before a project starts, the expected work should be clearly discussed. This may include project goals, workflow steps, integrations, pages, forms, automations, tools, access requirements, delivery expectations, revision limits, and support terms.

Any extra feature, new integration, new page, new automation branch, additional testing cycle, or major change requested after scope approval may require extra time and cost.

• Deliverables may be shared through files, website pages, workflow exports, demos, documentation, or guided setup.
• Project timelines depend on client feedback, tool access, account approvals, and third-party platform reliability.
• Complex workflows may require multiple testing rounds before final approval.

Client Responsibilities

To complete a project properly, clients may need to provide correct business details, process information, tool access, website access, content, images, brand assets, API credentials, CRM fields, test data, or platform permissions.

• Clients are responsible for the accuracy of business information provided.
• Clients should provide access safely and remove access after project completion if needed.
• Clients should review work carefully before approval or launch.
• Clients are responsible for ensuring that their use of automation follows relevant laws, platform policies, and customer communication rules.

Pricing, Payments, and Third-Party Costs

Pricing depends on the scope, complexity, number of tools, integrations, required pages, workflow logic, testing needs, and support requirements. Payment terms should be agreed before the project starts.

• Payment may be upfront, milestone-based, or according to a mutually agreed schedule.
• Third-party tool costs are usually separate from CodelyHub AI service fees.
• Hosting, domains, paid APIs, CRM subscriptions, WhatsApp tools, automation tools, or paid email services are usually the client’s responsibility unless agreed otherwise.
• Delayed payments may delay project delivery, handover, support, or further work.
• Refund eligibility, if any, depends on the project stage, work completed, and agreed payment terms.

Revisions, Testing, and Approval

We aim to build useful, clear, and reliable systems. Revisions are used to improve the agreed work, fix issues, and align the final output with confirmed requirements.

• Revisions should be related to the agreed project scope.
• Testing should be completed using realistic test data when possible.
• Clients should review workflows, forms, messages, website pages, and connected tools before approval.
• After approval or launch, new requests may be treated as maintenance or additional work.

Third-Party Tools and Platforms

Automation and website projects often rely on third-party platforms such as n8n, CRMs, email services, WhatsApp providers, hosting companies, analytics tools, APIs, Google tools, payment tools, or other business platforms.

CodelyHub AI is not responsible for third-party platform outages, price changes, account restrictions, API changes, policy changes, data limits, approval delays, or features removed by those platforms.

• Clients are responsible for maintaining their own third-party accounts.
• Some tools may require paid plans or approval before full functionality works.
• API limits or platform restrictions may affect workflow behavior.
• Tool changes after delivery may require additional updates or maintenance.

Automation and AI Limitations

Automation can reduce repeated manual work, improve speed, and connect business tools. However, automation is not a guarantee of perfect results in every situation.

AI-assisted workflows, chatbots, summaries, lead scoring, and generated responses may require human review, testing, and business approval, especially for important customer communication or business decisions.

• Workflow accuracy depends on data quality, tool reliability, and correct setup.
• AI outputs may need review before being sent to customers or used in decisions.
• Automation should be monitored after launch to confirm it continues working properly.
• Changes in forms, APIs, CRM fields, tool permissions, or platform rules may break existing workflows.

Website Content, Assets, and Access

For website projects, clients are responsible for providing accurate business content, contact details, service information, brand assets, images, legal text, and other materials needed for the website.

• Clients must have the right to use any images, logos, text, videos, or files they provide.
• CodelyHub AI may create draft content, workflow examples, or suggested website copy when needed.
• Final business claims, legal pages, pricing, and service details should be reviewed by the client before publishing.
• Clients are responsible for checking website content accuracy before live upload.

Confidentiality and Sensitive Information

Project discussions may include business workflows, tool access, customer data examples, internal process details, or automation logic. We aim to handle such information responsibly and use it only for project-related work.

Clients should avoid sharing highly sensitive information, passwords, financial data, private customer records, or confidential files through unsecured communication channels. When access is required, safe access-sharing methods should be used.

Acceptable Use

You agree not to misuse the CodelyHub AI website, contact forms, communication channels, or services.

• Do not submit false, harmful, illegal, abusive, or misleading information.
• Do not request systems intended for spam, fraud, unauthorized scraping, or harmful activity.
• Do not attempt to damage, overload, copy, or misuse the website.
• Do not use our work, content, or systems in a way that violates applicable rules, platform policies, or third-party terms.

Portfolio, Examples, and Case Studies

CodelyHub AI may share general workflow examples, practical use cases, demo concepts, and educational automation ideas on the website.

We do not publish private client information, confidential project details, or identifiable business data as a case study without permission. Any public case study should be based on approved information or clearly presented as an example workflow.

Limitation of Liability

CodelyHub AI aims to provide reliable service, clear communication, and useful systems. However, we are not responsible for losses caused by third-party outages, incorrect client information, tool policy changes, API failures, hosting issues, user error, delayed access, or changes made after project delivery.

Clients should test automation workflows, website forms, CRM updates, WhatsApp alerts, and AI-assisted outputs before using them for important business operations.

Project Pauses, Cancellation, and Termination

A project may be paused or cancelled if required information, access, feedback, or payment is delayed for a long period, or if the requested work becomes outside the agreed scope.

• Work completed before cancellation may still be chargeable.
• Access to tools, files, or deliverables may depend on payment status and agreed handover terms.
• Either side may stop a project discussion before formal agreement if the project is not a good fit.

Updates to These Terms

CodelyHub AI may update these Terms and Conditions from time to time to reflect changes in services, website structure, tools, business operations, or legal requirements.

The updated version will be posted on this page. Continued use of the website after updates means you accept the revised terms.